Busy vs. Effective How Do You Manage Your Schedule?

10 Nov , 2014  


Do you ever get the feeling that there just is not enough hours in the day? It seems that in our society today we are constantly on the move, running around all day just to try and accomplish sometimes only a handful of goals. Most of the time we feel like our tasks are not only redundant and unnecessary (meetings, meetings about meetings, post and pre meetings, meetings to make more meetings, individual meetings to talk about the group meeting blah blah blah). Have you ever stopped to think about how much work you are actually getting accomplished during your day? Do you ever feel crazy busy but not that effective?

This is a common problem with society today, we are so busy trying to cram as much as we can into our days that it is effecting our effectiveness to accomplish those tasks. And that in turn is effecting our society in a negative way. As Bishop TD Jakes put it, “we’re living in an era that dumbs down ideas because we have traded effectiveness for busyness.” The average person is 46% effective at work. Now that is due to a lot of reasons among them being that they do not have sufficient time to accomplish their tasks, so they do a poor job trying to get as many done as possible.

Of course this is at work and you cannot really choose the work that is assigned to you. So let’s talk about something that you can change, your personal time.

Next time you fill out your calendar or pencil in your tasks consider these questions:

  1. What are the most important things that need to be accomplished during the time period “at large?”
  2. What are the key activities that will allow me to achieve these goals?
  3. Have I set sufficient time aside to work on these activities?
  4. Are there activities on my calendar that aren’t going to help me get what is most important done?
  5. Can I shift the less important calendar items to a later date, delegate them or remove myself altogether?
  6. At the end of this time period what do I expect to have accomplished?

We as a society need to start changing the way we plan out our tasks. We need to stop thinking about how much we can get done in a day to how effectively we can do the things that need to be done. Imagine what we could get done if everybody had enough time to effectively complete every task they were given.

One of my favorite websites is, and they just happen to have an article that fits perfectly with this subject so instead of regurgitating the information to you, follow this link and eat it yourself:

And for you managers out there, Halvor Gregusson does a great job explaining the difference between a busy worker and an effective worker. We’ve all seen that one guy who seems to take hourly fifteen minute walks through the office. Follow this link to read Halvors’ entry:


[author] [author_image timthumb=’on’][/author_image] [author_info]By Phenomz Journalist Tyler Nishikawa [/author_info] [/author]

Summary: detailing the difference between being busy versus effectively using your time
Gregusson, Halvor. “Yast.” Yast The Difference between Effective Workers and Busy Workers Comments. N.p., n.d. Web. 07 Nov. 2014.
Conner, Cheryl. “Employees Really Do Waste Time at Work.” Forbes. Forbes Magazine, 17 July 2012. Web. 06 Nov. 2014.
Dixon, Everett. “Bishop TD Jakes: How to Use Your Time Effectively – Super Soul Sunday – Oprah Winfrey Network | Clutter Tips.” Clutter Tips. N.p., 23 Oct. 2012. Web. 07 Nov. 2014.
Gregusson, Halvor. “Yast.” Yast The Difference between Effective Workers and Busy Workers Comments. N.p., n.d. Web. 07 Nov. 2014.
Newman, Daniel. “Stop Being Busy, Start Being Effective.” Innovation. N.p., 13 Mar. 2013. Web. 07 Nov. 2014.


Leave a Reply